Go Paperless, Go Green: The Environmental Benefits of Digitising Your Paper Records
Given we now live in an age where customers really do see a company’s green credentials as important, there has never been a better time to consider digitising your paper records. With more and more people taking an interest in environmental issues and the impact we are having on the natural world, many customers now make choices based on how environmentally friendly a company is, how ethical and sustainable its products and services are and the steps it is taking to reduce the harm it causes the planet.
Across every industry – from food production to financial services, healthcare to hospitality – there has been a drive to reduce the amount of waste we produce, to limit the distances goods and services have to travel and find new, greener technologies to generate power. For hundreds of years, companies across all sectors have been reliant on paper records, often amassing vast archives of valuable documents that cannot be destroyed but simply accumulate, often building to unmanageable levels. Such collections not only take up valuable floor space but manually sorting through them for information can be a time-consuming job that diverts staff from more important tasks.
Every year in the UK, 12.5 million tonnes of paper and cardboard are used and roughly two-thirds is recycled, but the average UK household is said to throw away almost six trees’ worth of paper per annum. Businesses have an even more guilty conscience when it comes to waste, particularly when so many other aspects of our working lives have moved from the physical world to the digital.
In an effort to go ‘paperless’ or at least ‘paperlite’, many places of work are looking to move their processes to computer-based systems, reducing the need to keep physical records and speeding up day to day operations. That still leaves the question of what to do with the vast back-catalogues of records many organisations have, and that’s where the team at Capital comes in. In recent years we have seen a phenomenal increase in the numbers of companies across all industries who want to digitise their records, seeing them transferred quickly and safely into an easy-access online system.
Using the most advanced document scanning and image capture technology, our highly trained team can digitise entire archives of paper records and convert them into compact, searchable digital files. Because they can be available at the swipe of a screen or the click of a mouse, valuable time and energy can be saved in not having to manually sort through reams of paper in search of the information you need, not to mention the office space which is freed up by getting rid of all those filing cabinets. Once your documents are safely online and backed up for extra security, we can then dispose of your paper record collection.
Going paperless can be a fantastic way for an organisation to demonstrate to customers that it takes its environmental responsibilities seriously, and is taking active steps to reduce its carbon footprint and the harm it does to the environment. We are all keen to go green, and digitisation may well be the best place to start. For more information and to see how Capital can help you go paperless, simply get in touch with us today.