101 Clerkenwell Road, London, EC1R 5BX
0800 680 0595
info@capitalscanning.co.uk

Medical Record Scanning

PATIENT + MEDICAL 
RECORD SCANNING

Just imagine being able to access patient records within seconds, rather than searching through filing cabinets and boxes of Lloyd George Notes. Capital Scanning can make those dreams become a reality! We have decades of experience scanning confidential medical records for hospitals, practices and densists across the London Boroughs.

SECURITY 

Guarantee your most confidential records have the very best security and protection… it only makes sense.

COMPLIANCE

Have the reassurance that patient records are accessible and securely stored in accordance with GDPR.

EFFICIENCY

Ensure essential workers can spend their time efficiently delivering critical care; not searching for records.

INNOVATION

Set an example to other practices of the benefits a digital patient record database can bring. 

TRUSTED SCANNING SERVICES IN THE HEART OF LONDON

Ready to get started? Contact us for your free quotation today.

GET STARTED TODAY

 The problem with paper records

Despite the NHS Paperless 2o24 initiative, many practices continue to operate with an outdated reliance on paper records and old legacy systems. The key problems with this are:

1) Security
Paper medical records simply cannot be protected against theft, fraud and misuse! Would you be satisfied knowing the only security measure given to your sensitive personal information was a locked filing cabinet?

2) Human Error
Physical patient records are at risk of being lost, misfiled, or potentially worse, recorded with incorrect information. This could have a drastic impact on patient care. 

3) Compliance
Under GDPR guidelines, it is more important than ever that practices protect personal information and can demonstrate compliance. 

In a world where technology continues to advance, now is the time for NHS practices to move forward and benefit from a digital archive. Contact Capital Scanning today for your digital solution. 

MEDICAL RECORD
SCANNING PROCESS

Our scanning process is quick, efficient and easy to understand!

We can, of course, tailor the project to suit any bespoke requirements.

1

COLLECTION

We’ll collect your archive of standard A4 medical records, or Lloyd George notes from your practice, ensuring minimal disruption. We can even provide cataloguing and box packing services to ease the burden on staff.

2

DIGITISE

All medical records will be manually prepared, which includes the removal of paperclips, staples and bindings. Lloyd George envelopes can be retained to ensure compliance, with all enclosed records scanned in B&W or colour.

3

DELIVERY

We can provide you with access to scanned records via encrypted USB or SFTP for direct upload to EMIS, SystmOne or whichever healthcare system you utilise. Paper copies can be returned, shredded or placed into storage.

0800 680 0595

Call our team today to discuss your document scanning solution.

NHS DOCUMENT SCANNING LONDON

In addition to delivering scanning services to lots of individual practices and hospitals throughout London, we also have ongoing discussions with CCG’s and Trust’s about an NHS paperless vision.
Part of the NOECPC Framework, at Capital Scanning are actively keen to bid for patient record scanning projects within the Boroughs of London. If you have an upcoming tender and have any questions about the scanning process, please do not hesitate to contact the team today.

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Our Happy Clients

Just some of the many businesses who we have worked with over the years.

NHS

SECURITY + COMPLIANCE

When it comes to scanning highly confidential documents such as patient records, we understand you may be concerned about security… but there really is no need to be!

ACCREDITATIONS

Our document scanning services are accredited to ISO 27001 for Information Security and BS 10008 for the Legal Admissibility of Electronic Images.

SECURITY PRACTICES 

We employ a number of security measures such as the signing of NDA’s and completing full DBS checks on all employees at the business. 

Do you have a question

in mind?

Just call us on 0800 680 0595 or complete the online form and we will get back to you asap!

GET STARTED TODAY

WE CAN SCAN ALL DOCUMENTS

Do you have a specific document type in mind?

With a production centre full of scanning equipment, we can digitise pretty much any type of document you have!

LARGE FORMAT

From receipts to A1, A2 & A0 drawings, we can scan your paper records into secure electronic images.

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STANDARD DOCS

Why not scan the records you access most frequently? Whether its HR files, accounts paperwork or contracts, contact us today.

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MICROFICHE 

Uncover the documents hidden away on your archive of microfiche with our confidential microfiche scanning service.

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ARCHIVE 

Have archives and boxes full of paper you have to retain and don’t know where to start? We have the solution for you. 

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